Video conferencing software in comparison: the best tools

We all learned how important well-functioning internet connections and high picture quality are during the coronavirus pandemic at the latest. But even before and long after that, video conferencing systems will be an integral part of our lives, whether in a private or professional context. But which is the best video conferencing software? Which program is the most secure to use and which is also free to use? We also reveal which factors you should consider when choosing the right video conferencing software.

- Video conferencing software in comparison: the best tools

Video conferencing software: what is it used for?

One of the most important selection criteria for video conferencing software is the question of where you intend to use the program. If the video conferences take place in a private context, you probably don't need extra features such as virtual whiteboards or the division of participants into virtual meeting rooms. 

In most cases, the number of participants in a private room is not nearly as large as in professional meetings. This alone brings us to a crossroads that makes it impossible to determine which is the best video conferencing software. It always depends on your individual needs.

 

Video conferencing software in comparison: free versions

If you don't want to spend money on a program, you can still choose between numerous different software offers, but then usually with fewer functions. There is always a free version of video conferencing software such as Zoom, Microsoft Teams, Google Meet or WebEx, but the number of participants and the duration of the video conference are usually limited.

As a free software, Skype has been consistently convincing for years, but mainly in the private sector. Skype lacks many features that are relevant in a business context, for example the virtual whiteboard or the connectivity to the calendar. In this respect, Microsoft Teams is particularly impressive, as there is a direct connection to Outlook and its functions. 

As with almost everything, the investment in paid software has numerous advantages and is particularly worthwhile for large companies. The smaller the companies or private individuals are, the more likely they are to get by with the free versions, although they will have to be aware of one or two restrictions. 

Programs for video conferencing and their individual features

Most video conferencing software strives for continuous improvement in order to stand out from the competition. More and more programs now have the option of recording video conferences, splitting the screen or dividing the participants into smaller groups and rooms. Zoom and Microsoft Teams are once again leading the way here, but a program such as GoToMeeting also offers the option of recording conferences, connecting to the calendar or writing on a whiteboard. 

Zoom is one of the software programs here that has made an effort to optimize for its corporate customers;With Zoom Rooms, it has now created a customized versionconference rooms. This is an innovative software application that extends the original features of Zoom so that video conferences are now possible at any time and in every conceivable scenario. For example, the participation of several participants in large rooms is also possible without any problems thanks to Zoom Rooms.

Access options for video conferences

Another point of criticism in which the video conferencing software differs from one another is their meeting access options. For example, participants can take part in conferences via Zoom or GoToMeetings without having to download the software in advance. 

It is therefore also relevant to think about the purposes for which you want to use the video conferencing software at an early stage. Should you mostly only speak to work colleagues who have to download the software once and can then work with it, or do you also often speak to international customers who do not necessarily have the same software and would prefer to simply be sent a link?

Video conferencing software in comparison: our 5 favorites

You see: Which video conferencing software performs best in the comparison always depends on your personal needs and preferences. To make it a little easier for you to choose, we have summarized our favourites below, along with the main advantages and disadvantages.

 

Zoom

Pro:

  • High-quality audio and video transmission
  • Easy operation
  • Many interfaces to other business applications
  • Many exciting additional features (especially Zoom Rooms)

Contra:

  • German support in need of improvement
  • Server location: USA

 

GoToMeeting

Pro:

  • Good transmission quality
  • Many useful tools
  • Well suited for 1:1 meetings and large video conferences with up to 3,000 participants
  • Overviewable web interface
  • Easy setup of meetings

Contra:

  • German support in need of improvement
  • Many features only available in English
  • Server location: USA

 

Cisco WebEx

Pro:

  • Ideally suited for larger webinars and online workshops
  • Good customer support
  • High data protection and security standards
  • Full control for the host or moderator

Contra:

  • Guest access only with restrictions
  • Little modern design for the desktop client
  • Comparatively expensive (free version without support)

 

Microsoft Teams

Pro:

  • Especially suitable for spontaneous calls and small team meetings
  • Easy handling
  • Many useful interfaces
  • High security standards

Contra:

  • Full version only available as part of Office 365
  • Setting up the platform comparatively difficult
  • Participation not possible without a Microsoft account

 

Google Meet

Pro:

  • added-value interaction with other Google tools
  • easy operation
  • innovative features, e.g. intelligent subtitles

Contra:

  • Unmanageable range of functions
  • only designed for small to medium-sized companies

 

ComPeri as your partner for video conferencing software

As a professional company for conference and media technology, we are the ideal contact for you when it comes to choosing the right video conferencing software. While we usually advocate Microsoft Teams and Zoom, we naturally offer you objective advice regarding your ideas and individual requirements for video conferencing software. 

Our area of application ranges from the set-up of your conference rooms üfrom equipping them with the right hardware to providing support and advice on your preferred software. Through our years of experience in helping different institutions such as schools, hotels or companies with media technology, we are guaranteed to find the right solution for you;the optimal solution for you too. We will be happy to advise you on the selection of your video conferencing software and discuss the various features of the numerous software offerings with you personally. We look forward to your contact!

- ComPeri as your partner for video conferencing software
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