Calculate screen size and distance in the conference room

In today's business world, conference rooms are a central location for holding video conferences, presentations and customer meetings. The right equipment plays a decisive role here. Numerous conference rooms now have either displays or beamers and screens.

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Are you wondering what the optimal screen size is and how you can determine the distance between the screen and the first rows of seats? Then you've come to the right place: As a professional provider of conference room and media technology, we are the ideal partner when it comes to technical equipment for your company.

- Calculate screen size and distance in the conference room

The importance of a screen for the conference room

The screen is one of the most important elements of a modern conference room. It is used to display diagrams and relevant information during a presentation in order to provide colleagues or customers with a visual support for the presentation. However, the necessity of a screen for the conference room does not stop there. In times of hybrid working, it has become a must-have for holding online conferences with customers or colleagues who are not on site. The right choice of screen size and positioning can have a significant impact on the quality of your presentations and meetings. We explain how to calculate the optimum screen size in no time at all.

Calculate canvas size: The most important factors

To calculate the appropriate screen size, you need to take several factors into account. Only once you have determined the relevant key data can you calculate the screen size and the optimum distance to the seats as well as the projector distance to the screen. The most important factors include:

 

  • The room size: The size of your conference room is crucial for choosing the right screen size. Measure the room to determine the maximum available area for your screen.
    • The seating arrangement: Consider not only the distance between the first row of seats and the screen, but also the arrangement of the seats in the room. Each participant should have a clear view of the screen without their field of vision being blocked by others.

  • Type of presentations: Think about the type of content you normally present. Graphics and charts may require a larger canvas than plain text.

  • Resolution of the projector: Take the resolution of your projector into account. The higher the resolution, the closer you can bring the screen to the audience without losing image quality.

How to calculate the optimum screen size

A common rule of thumb is that the screen width should be approximately half the distance between the screen and the first row of seats in the room. This is to ensure that all participants have a good view. So if the distance between the screen and the first row of seats is three meters, the screen should not be wider than 1.50 meters.

Tips for choosing your canvas size

In addition to the most important factors you should take into account when determining your screen size, we have other tips to help you calculate the size and distance of the screen and its optimal position:

 

  • Viewing angle: Make sure that the participants' viewing angle to the screen is comfortable to avoid neck strain. It is of little use if participants have the relevant distance between themselves and the screen but are looking at it from an impossible angle.
    • Test different positions: Experiment with different distances to find the best viewing angle and the optimal screen size for your room.

  • Quality of the screen itself: Not only the resolution of the projector is important, but also the quality of the screen material. A high-quality screen not only ensures better image quality, but also a longer service life.
Calculate screen size and distance with ComPeri

Choosing the right screen size and ideal distance is crucial for successful presentations and video conferencing. By taking into account room size, seating arrangements and screen positioning, you can ensure your meetings are more effective and engaging. With more than 25 years of experience in conference room and media technology, ComPeri is the ideal partner when it comes to setting up your conference rooms.

Our services include the conception and planning of your media technology equipment as well as the installation of your video conferencing software, digital signage solutions and more. We are also available for the regular maintenance and servicing of your hardware and software. ComPeri specializes in finding tailored solutions for every company. This means that we will find the right screen size for you, whether you are working on 12 m² or 120 m². We look forward to your contact!

 

 

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